Organise your locations with Smart Folders

One of the most powerful — and most underused — features in SuperScout is Smart Folders.

Here’s how they work, and how to get the most out of them.

What are Smart Folders?

Smart Folders are a way to organise your locations into logical groups without duplicating any data. A location can live in multiple folders at once — so your Victorian terrace can be in your “Period Drama” collection and your “London Zones 1-3” project simultaneously.

There are two types:

Collections are evergreen groups — themes, aesthetics, or location types that span multiple productions. Think “Industrial Spaces”, “Waterside Locations”, or “Countryside Estates”.

Projects are production-specific groups — the locations you’re working with for a particular job. Once the production wraps, the project stays as a permanent record.

Why it matters

Without Smart Folders, finding a location means knowing roughly when you scouted it, or remembering a keyword. With Smart Folders, you can navigate by theme, project, or context — the way your brain actually works.

How to set them up

1. Navigate to Smart Folders in the sidebar
2. Create a new Collection or Project
3. Add locations individually, or drag and drop in bulk
4. Share the entire folder as a branded link if needed

The share link integration

Every Smart Folder can be shared as a standalone link. This means you can send a client a curated set of locations — your “Warehouse Shortlist”, your “Period Drama Options” — without them seeing anything else in your database.

The link includes your branding, expires when you want it to, and can be password-protected.

Smart Folders are included in all SuperScout plans. If you haven’t set yours up yet, it takes about five minutes and transforms how you navigate your database.